Executive Assistant - SKODA

Zetland, Sydney

Permanent Full-Time

About Us

Volkswagen Group is one of the world's leading automobile manufacturers, employing more than 600,000 people globally and selling vehicles in more than 150 countries. The wholly-owned subsidiary has its National Sales Centre based in Sydney, home to some of Australia's most recognisable brands, including Audi, CUPRA, Škoda and Volkswagen.

About Škoda

Škoda is one of the world’s oldest automotive brands, combining over 130 years of heritage with modern innovation. Known for its Simply Clever philosophy, Škoda delivers smart, practical and thoughtfully designed vehicles that make everyday life easier. With a focus on functionality, design and sustainability, Škoda continues to grow as a brand that offers outstanding value without compromising on quality or performance.

About Your New Role

As Executive Assistant to the Director of Škoda, you will play an important role in supporting the day-to-day operations of the brand within Volkswagen Group Australia.

You will provide executive and administrative support to the Director while coordinating a range of business activities across the brand. Working closely with internal stakeholders, retailer partners and external suppliers, you will support the delivery of meetings, events, communications and administrative processes that contribute to the successful operation of the Škoda business.

Your Main Responsibilities Will Include:

• Provide professional executive support to the Director of Škoda, including calendar management, meeting coordination and travel arrangements.
• Manage the Director's workflow, correspondence and administration.
• Prepare documentation and presentations for dealer visits, business reviews and stakeholder meetings.
• Coordinate team meetings, agendas, minutes and follow-up actions.
• Support the administration of contracts, agreements and approvals through DocuSign.
• Assist with compliance, training, workplace health and safety and governance-related activities.
• Draft and distribute dealer and internal communications, including business bulletins.
• Manage access requests and administration for Škoda systems and portals.
• Coordinate monthly dealer network meetings and regular engagement activities with Dealer Principals.
• Organise domestic and international travel for the Director, team members and business guests.
• Manage travel bookings, reconciliations and liaison with travel providers.
• Process expenses, purchase orders and invoices while supporting financial administration activities.
• Support the planning and delivery of key Škoda events, conferences and retailer programmes, including Dealer of the Year, National Dealer Business Meetings and dealer incentive trips.
• Assist Marketing, Sales and Product teams with events, launch activities and drive programmes as required.

• Provide broader administrative support across the Škoda business and contribute to Volkswagen Group Australia objectives.

About You

• Previous experience in an Executive Assistant, Administrative Assistant, Events Coordinator, Sales Support or similar role.
• Formal training or qualifications in Business Administration or a related discipline will be highly regarded.
• Strong written and verbal communication skills, with the ability to build relationships with stakeholders at all levels.
• Excellent organisational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and a commitment to delivering accurate, high-quality work.
• Practical problem-solving skills and the ability to identify and resolve issues.
• Confidence working across administrative, operational and event-related activities.
• Previous experience coordinating meetings, events or conferences will be highly regarded.

• Strong proficiency across Microsoft Office applications, including Outlook, PowerPoint, Word and Excel.

Our Benefits, Rewards and Recognition include:

• A culture of continuous learning, growth and development. You will receive access to LinkedIn Learning and personal development opportunities which is why a large portion of our vacancies are filled by internal candidates.
• Additional leave benefits including a VGA Day, birthday leave and up to 20 weeks of paid parental leave.
• VGA operates under a hybrid working model, with a general guideline of 3 days per week in the office and 2 days working from home. Specific arrangements may vary based on team and business needs.
• Flexible working arrangements, including the opportunity to work remotely from anywhere in Australia for up to 10 days per year.
• Annual fitness and wellbeing subsidy towards a facility of your choice.
• Access to the VGA Car Lease Program
• Discounts on Audi, Cupra, Škoda and Volkswagen vehicle purchases.

Why Volkswagen Group Australia (VGA)?

Working at VGA provides opportunities for growth, personal development, and career opportunities. We also champion a workplace culture that thrives on passion, collaboration, efficiency, mindfulness, authenticity, and innovation.
If this sounds like the role and place for you to drive your career to great heights with a world-class organisation, please submit an application via the link.

Volkswagen Group Australia is an equal opportunity employer in each jurisdiction that it operates. We encourage and value applications from all diverse perspectives, experience and backgrounds.

To support our desire to create a local talent pipeline, this role is only available for individuals who have permanent work rights in Australia.

Successful applicants will be required to complete background checks through our external provider as a condition of employment.

If we can provide support with access requirements throughout the recruitment process or answer any role specific enquiries please reach out to the Recruitment Officer, Thao Vu - Thao.Vu@vwga.com.au.